PTA Reimbursement Requests

Instructions for Submitting Expenses:

  1. Get Approval:

    • Programs and Events: Obtain approval from Leads before you submit the form.
    • Teacher Classroom Supplies: Obtain approval from Gina Safine before you submit the form.

  2. Complete the Form:

  3. Attach Supporting Documentation:

    • Receipts: Attach a clear file, picture, or scan of each receipt.
    • Invoices: Attach invoices that include proof of delivery or show that the items have been delivered.
    • Note: Items without an accompanying receipt or invoice will not be reimbursed.

  4. Submit the Form:

    • After completing the form and attaching all necessary documents, submit it as instructed.

Deadline FOR SUBMISSION

  • Expenses should be submitted for reimbursement within 30 days of purchase.
  • Unless pre-approved by the Argonaut PTA, any Reimbursement Request submitted after May 15, 2025 will not be processed or reimbursed.

For Parent Volunteers

Approval Requirements:

  • Program/Event Leads must approve expenses before submitting the Reimbursement Request Form

Deadlines for Submission

  • Program/Event Expense: Within 30 days after the date of the Program/Event
  • All Other Expenses: May 15, 2025

For Faculty and Staff

Approval Requirements:

  • Classroom Supplies: Obtain approval from Gina Safine before submitting the Reimbursement Request Form

Invoice Submission:

  • All invoices must show delivered to Argonaut Elementary School:
    Address: 13200 Shadow Mountain Drive, Saratoga, CA 95070
  • Invoices showing delivery to residential addresses will not be accepted.

Budget and Restrictions:

  • The PTA will not reimburse any requests that exceed the allocated classroom budget.
  • In alignment with SUSD policies, the PTA will not reimburse expenses for candy.

Deadlines for Submission:

  • Classroom Supplies Expense: March 31, 2025
  • All Other Expenses: May 15, 2025

If you have any questions, please contact treasurer@argonautpta.org