Executive Board Job Descriptions 

Each executive board position receives one vote during motions made during meetings.

Argonaut PTA's Bylaws serve as the PTA's operating manual.

President (5-10 hours/wk)             

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator, and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts, and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school, and community to support student success

Executive Vice President (5 hours/month) 

• Works as the primary aide to the president
• Helps lead a PTA towards specific goals consistent with PTA purposes and policies
• Performs the president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned

Secretary (5 hours/month)                      

• Takes minutes at board and association meetings
• Co-signs formal papers with the president: authorizations for payment, resolutions, and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer (3 hours/week)     

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by the board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance, or federal and state governments are completed and submitted by the due date

Financial Secretary (1 hour/week)               

• Record and track donations, basic banking, and provide monthly financial reports

Historian                                           

• Captures, assembles, and preserves records of activities and achievements of a PTA
• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to the council/district PTA
• Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
• Copies for minutes, procedure book, and, if applicable, the president’s memory book
• Displays or presents a brief overview of the PTA year at a meeting near the end of the school year

Parliamentarian                             

• Assists the president in managing meetings and advises on parliamentary procedure
• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
• Arrange nominating committee’s first meeting, providing information on the nomination and election process

VP of Membership (15 hours in Aug/Sep, 0.5 hours/week rest of year)

• Works with the membership committee to plan the annual membership campaign.
• Responsible for creating and implementing a membership plan, promoting membership, and managing email accounts throughout the year at PTA-sponsored events and especially at the start of the school year (schedule pickup, President’s welcome coffee, new parent panel discussion, BTSN)
• Provide membership reports at PTA board and association meetings, and collect dues
• Verify membership information on Toolkit against district database and directory access permissions

VP of Communications (1 hour/week)

• Works with various PTA team members and develops a communication plan for the multiple programs and events, including Calendar of Events, Newsletter, and Parent Square communication.
• Works with Programs and Events to update their news
• Publishes weekly eNews (to school) and informs the PTA website admin
• Organizes updates to the PTA website
• Provides weekly updates to the front office for publishing and to official stakeholders
• Comms team to cover website blog and social media.

VP of Events (1-5 hours/week)                      

• Works with committee and other chairmen to plan and organize events for the school year
• Develops annual event calendar and presents it at PTA association meeting for adoption
• Manage third-party vendors/providers for the relevant events
• Oversees and delegates volunteer recruitment for implementing and running programs

VP of Programs (1 hour/week)                                            

• Works with committee and other chairmen to plan and organize programs for the school year
• Collaborates with principal, PTA president, other committee chairmen, and campus student groups to coordinate, plan, and implement programs
• Develops annual program calendar and presents it at PTA association meeting for adoption
• Publicizes approved program calendar using newsletters, website, social networks, and school handbook
• Oversees and delegates volunteer recruitment for implementing and running programs

Non-board Positions

Auditor (5-20 hours/year)                  

• Audits the books and financial records of a PTA to determine their accuracy twice a year
• Presents written reports on audits to the board and the association for adoption
• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws
• Perform monthly audits to meet Insurance requirements

SEF Representative (1 hour/week)

• Works with Saratoga Education Foundation (SEF) as the representative from Argonaut
• Participates in SEF and PTA Exec monthly board meetings
• Provides monthly updates to SEF news section on PTA newsletter as provided by SEF VP Comms
• Helps with SEF promotions at school site and on social media parent-school groups

If you have questions or would like to get involved, contact info@argonautpta.org