Executive Board Job Descriptions 

Each executive board position receives one vote during motions made during meetings.

 

Argonaut PTA's Bylaws serve as the PTA's operating manual.

President (5-10 hours/wk)             

  • Oversees and coordinates the work of an executive board to run a PTA effectively
  • Presides at PTA board and association meetings
  • Serves as the official contact, communicator, and representative of a PTA
  • Designated as an authorized signer for PTA checks, contracts, and authorizations for payment
  • Serves as ex-officio member of all committees except the nominating committee
  • Works with other PTA leaders to connect families, school, and community to support student success

Executive Vice President (5 hours/month) 

  • Works as the primary aide to the president
  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies
  • Performs the president’s duties in his or her absence
  • Carries out other duties outlined in unit bylaws and standing rules or as assigned

Secretary (5 hours/month)                      

  • Takes minutes at board and association meetings
  • Co-signs formal papers with the president: authorizations for payment, resolutions, and formal letters
  • Handles PTA correspondence as directed by the president
  • Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer (3 hours/week)     

  • Maintains permanent records to track unit funds and financial transactions
  • Chairs budget committee and prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by the board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance, or federal and state governments are completed and submitted by the due date

Financial Secretary (1 hour/week)               

  • Record and track donations, basic banking, and provide monthly financial reports

Historian                                           

  • Captures, assembles, and preserves records of activities and achievements of a PTA
  • Collects volunteer hours for PTA meetings and events
  • Completes and submits the PTA Unit-Annual Historian Report to the council/district PTA
  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
  • Copies for minutes, procedure book, and, if applicable, the president’s memory book
  • Displays or presents a brief overview of the PTA year at a meeting near the end of the school year

Parliamentarian                             

  • Assists the president in managing meetings and advises on parliamentary procedure
  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
  • Arrange nominating committee’s first meeting, providing information on the nomination and election process

VP of Membership (15 hours in Aug/Sep, 0.5 hours/week rest of year)

  • Works with the membership committee to plan the annual membership campaign.
  • Responsible for creating and implementing a membership plan, promoting membership, and managing email accounts throughout the year at PTA-sponsored events and especially at the start of the school year (schedule pickup, President’s welcome coffee, new parent panel discussion, BTSN)
  • Provide membership reports at PTA board and association meetings, and collect dues
  • Verify membership information on Toolkit against district database and directory access permissions

VP of Communications (1 hour/week)

  • Works with various PTA team members and develops a communication plan for the multiple programs and events, including Calendar of Events, Newsletter, and Parent Square communication.
  • Works with Programs and Events to update their news
  • Publishes weekly eNews (to school) and informs the PTA website admin
  • Organizes updates to the PTA website
  • Provides weekly updates to the front office for publishing and to official stakeholders
  • Comms team to cover website blog and social media.

VP of Events (1-5 hours/week)                      

  • Works with committee and other chairmen to plan and organize events for the school year
  • Develops annual event calendar and presents it at PTA association meeting for adoption
  • Manage third-party vendors/providers for the relevant events
  • Oversees and delegates volunteer recruitment for implementing and running programs

VP of Programs (1 hour/week)                                            

  • Works with committee and other chairmen to plan and organize programs for the school year
  • Collaborates with principal, PTA president, other committee chairmen, and campus student groups to coordinate, plan, and implement programs
  • Develops annual program calendar and presents it at PTA association meeting for adoption
  • Publicizes approved program calendar using newsletters, website, social networks, and school handbook
  • Oversees and delegates volunteer recruitment for implementing and running programs

Non-board Positions

Auditor (5-20 hours/year)                  

  • Audits the books and financial records of a PTA to determine their accuracy twice a year
  • Presents written reports on audits to the board and the association for adoption
  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws
  • Perform monthly audits to meet Insurance requirements

SEF Representative (1 hour/week)

  • Works with Saratoga Education Foundation (SEF) as the representative from Argonaut
  • Participates in SEF and PTA Exec monthly board meetings
  • Provides monthly updates to SEF news section on PTA newsletter as provided by SEF VP Comms
  • Helps with SEF promotions at school site and on social media parent-school groups

If you have questions or would like to get involved, contact info@argonautpta.org

 

Calendar

Full Calendar